Non-Member Studio Rentals

Synthesized 2026-05-06 from 13 docs in ~/trc-drive-exec/Non-Member Studio Rentals/.
Recency-wins: canonical rates are from TRC Studio Rental Pricing.docx (2025-05-13), the most recent public price list. Internal doc (2025-02-07) and older external sheets are noted where they differ.

Overview

Non-members rent TRC studios on a transactional basis — no membership required — but their access is explicitly limited to the booked studio space, restrooms, and entry foyer. All other areas of the facility (bar, lounge, mezzanine, patio, kitchen) are members-only unless the client purchases a Day Pass ($200) or books the full facility rental.

Non-member bookings are labeled "Outside" bookings internally, as distinguished from "Member" bookings on the internal booking form. The standard booking vehicle is the Recording Studio Booking Agreement (contract + Exhibit A), which every non-member session should have on file.

Pricing & Packages

Source: TRC Studio Rental Pricing.docx / .pdf, mtime 2025-05-13 — current canonical rate sheet.

Individual Room Rentals

Live Room includes: Live Room Studio, Isolation Booth, Mixing Room; customizable stage with truss/lighting, PA with wireless IEMs, full backline, 48-channel live mixer, comprehensive mic setup, 6-camera array for video/live mixing.

Recording Room includes: Recording Room Studio & Vocal Booth; dedicated mixing console, multiple monitors, video switcher, OBS-synced A/V, digitally controlled lighting rig, backline, mic locker.

Rehearsal Room includes: Rehearsal Room Studio & Vocal Booth; full backline + amplification, PA with IEMs for up to 8 people, lighting board, 5 synced cameras, TVs for live video feeds, isolation closet for amps.

Podcast Room includes: Up to 4 people, automated self-managed recording, 3 cameras, 16–32 channel mixing console.

Older internal sheet (2025-02-07) listed the Live Room minimum as 3 hours @ $540 and the full facility as a time-based rate (3 hrs = $3,200 + $400/30 min additional), not a flat day rate. The 2025-05-13 public sheet supersedes this.

Full Facility Rental ("The Recording Club Rental")

Exclusive use of all Studios, Lobby, Bar Area, Kitchen, Patio, and Mezzanine.

Notes:

• Studio credit cannot be applied toward full facility booking fees.
• Standard engineer and A/V rates remain in effect.
• Other restrictions apply — consult member concierge.

Older Monica external sheet (2025-02-06) showed a different structure: 3-hr minimum at $2,100 + $350/30 min additional, $500 cleaning fee, $30/hr studio coordinator, A/V tech $90/hr, additional staff $50/hr. The 2025-05-13 sheet supersedes.

Session Engineers

Engineers are required when working with studio equipment (client may supply their own).

Room Setup & Customization

All rooms ship in plug-and-play configuration. Custom pre-arrival setup available:

If client handles own setup and does not restore to standard configuration, a reset fee applies: $50 (Live Room) or $30 (all other rooms). Routing must be restored per Room Procedures list to avoid the reset fee.

Add-Ons

Real-World Negotiated Rates (from executed contracts)

These illustrate how pricing flexes for multi-day or event bookings:

Booking Process

Based on booking form template and executed contracts:

1. Inquiry — Client contacts TRC (info@therecording.club).
2. Internal booking form — Staff completes the "Booking Form Template - Internal Use Only" capturing:
   • Booking type (Member vs. Outside)
   • Contact info: name, company, email, phone, billing address
   • Studio(s), date(s), time(s)
   • House engineer or client's own
   • Other A/V support needed
   • Number of additional session participants
   • Studio layout / special configuration needs
   • Special requests
3. Quote — Rate sheet applied; custom rates negotiated for multi-day or event bookings.
4. Contract — Recording Studio Booking Agreement (with Exhibit A) prepared and sent for signature.
5. Full payment — Payment in full required to secure the session. Online payment via Studio's accepted payment process.
6. Confirmation — Session confirmed upon payment receipt.

For large events: payment deadline may be set (e.g., Ashleigh Coffelt required payment 1 month before event date).

Booking Form / Contracts

Internal Booking Form Fields

Source: Booking Form Template- Internal Use Only.docx, 2024-12-22

• Booking Type (Member / Outside)
• Contact: Name, Company (if applicable), Email, Phone, Billing Address
• Booking Request: Studio(s), Date(s), Time(s)
• House Engineer or Providing Own? If house: dates/times
• Other A/V support? Type(s), Date(s), Time(s)
• Additional Session Participants: count, names, dates/times
• Studio Layout: Additional Equipment Needed, TRC providing?; Special configuration details
• Other Info: Special Requests, misc details

Contract Terms (Recording Studio Booking Agreement)

Source: Outside Booking Event Contract Template.docx (2025-09-02) — canonical template. Same T&Cs appear in all executed contracts.

Payment:

• Full fee charged at time of booking to secure the session.
• Refundable security & damage deposit amount set per Exhibit A.
• Additional charges (overages) due upon session completion.
• Online payment via Studio's accepted method.
• Invoices due upon receipt.
• Late payment: fee per Exhibit A; services may be suspended if unpaid >7 days.

Cancellation/Refund:

• Cancel >2 weeks before session: 50% of session fee refunded.
• Cancel ≤2 weeks before session: full fee non-refundable.

Overtime:

• All sessions must end at scheduled time. Extensions at Studio's sole discretion; up to 150% of contracted hourly rate may apply.

Use of Studio:

• Professional use required. Client responsible for guest behavior.
• No outside equipment without prior written Studio consent.
• Studio may terminate session for illegal activities or disruptive behavior with no refund.

Condition / Cleaning:

• Studio delivered clean. Client must return in same condition.
• Cleaning fee per Exhibit A if left unclean.

Intellectual Property:

• Client retains all rights to recordings.
• Studio will not release recordings until full payment received.
• Studio gets limited non-exclusive license for promotional use of excerpts unless client opts out in writing before session.

Confidentiality:

• Session details treated as confidential. Client's name may appear in marketing roster.

Photo/Video Release:

• Studio may use session photos/videos for promotion unless client opts out in writing before session.

Third-Party Engineers/Producers:

• Must be disclosed to Studio in advance; client responsible for their compliance.

Data / Equipment:

• Studio not liable for data loss due to equipment failure or human error.
• Client must back up recordings immediately. Technical issues must be reported during session.

File Retention:

• Master copies provided upon full payment.
• Studio retains copies for 180 days, then may delete.

Members-Only Areas:

• Rental access limited to booked studio, restrooms, and entry foyer.
• Day passes available for purchase to access full club.
• TRC may restrict access to certain areas due to other events/members.

Governing Law: California.

Exhibit A Fields

Each signed contract populates:

• Studio Facilities to be Booked
• Date(s) and Time(s) of Booking
• Fee for Booking
• Engineer / Personnel and fees
• Additional Services and fees
• Cleaning Fee
• Refundable Security Deposit
• Guest Fees
• Total Billed to Client
• Penalties for Late Payment (specific % and grace period)

On-the-Day Procedures

No explicit check-in SOP document found in this bundle. The following is inferred from contract language and FAQ stub:

• Client accesses booked studio, restrooms, and entry foyer only.
• Setup and break-down must occur within the booked rental period (set-up is not free time before the clock).
• House engineer (if requested) present for session.
• Client encouraged to back up recordings immediately after session.
• Any technical issues must be reported during the session — not after.
• Session must end at scheduled time; extensions require Studio approval.
• Client leaves studio in clean, orderly, plug-and-play state or reset fees apply.
• File retention: 180-day window, then may be deleted.

The Studio FAQs doc (Studio FAQs.docx, 2024-09-18) exists but contained only question prompts with no answers — content was not populated at time of filing.

External Studio Rentals

"External Studio Rentals" in the Drive folder refers to bookings where non-members rent TRC's studios (not TRC renting space elsewhere). All executed agreements and templates in the External Studio Rentals/ subfolder follow the standard Recording Studio Booking Agreement structure above.

Sub-categories found:

• Event contracts (Ashleigh Coffelt, Red Cell) — full facility, flat-fee events.
• Multi-day recording/rehearsal blocks (Sophie Walsh, Damien Sneed) — negotiated day rates.
• Custom services (Jeff Miller) — off-menu PA/audio support invoiced separately.
• Templates — Outside Booking Event Contract Template.docx (blank Exhibit A); Booking Form Template - Internal Use Only.docx.
• Archived pricing sheets — older external rate sheets in Archives/.

There is no evidence in these docs that TRC rents external/third-party studio space for clients as part of this offering.

Key Facts at a Glance

Open Questions / Contradictions

1. Live Room minimum discrepancy: Current public sheet (2025-05-13) says 2-hour minimum at $360. Internal doc (2025-02-07) says 3-hour minimum at $540. Needs confirmation of current policy.

2. Full facility pricing model changed: Older docs show a time-based rate (3 hrs base + per-30-min increments); the 2025-05-13 sheet shows a flat full-day rate of $5,000. The mechanism for partial-day facility bookings (if offered) is not documented in current pricing.

3. Cleaning fee inconsistency: Full facility cleaning fee is $250 on current sheet, $300 on internal doc, and $500 on older Monica external sheet. Current canonical = $250.

4. Late payment specifics left blank on template: The Outside Booking Event Contract Template.docx has [X]% placeholders for late fee rate and grace period. Only executed contracts (Sophie Walsh, Damien Sneed) fill these in as 10% + $25/month with 14-day grace. Not clear if 10% / 14 days is the standard or negotiated per deal.

5. "Studio A" reference: Damien Sneed's contract refers to "Studio A" as the booked facility — this room name doesn't appear on the current pricing sheet. Possible legacy name for Recording Room or Rehearsal Room; needs clarification.

6. Studio FAQs document empty: Studio FAQs.docx contains question prompts (delivery format, Dropbox/link, promotion, podcast prep) but no answers. Should be completed for client-facing use.

7. Jammed website reference: The current pricing sheet references booking via the "Jammed" website for customization requests — no other docs explain this platform or confirm it is the active booking tool.

8. Non-member vs. member pricing: The pricing sheet notes "studio credit may not be applied toward booking fees" for the full facility. No sheet shows a separate member pricing structure for context — it's unclear if member rates for individual rooms differ from non-member rates.

Sources