04 — Events

Canonical reference for The Recording Club events operations Synthesized from 272 source documents · Last source mtime: 2026-05-06 · Written: 2026-05-06 Conflict resolution: RECENCY-WINS — newer mtime supersedes older on any factual conflict

Key Facts at a Glance

1. Overview

TRC operates a dense, multi-format events program that serves four simultaneous goals: member community building, member acquisition (getting guests to convert), revenue generation (rentals/fees), and content production (live video for social/YouTube). Events run nearly every day the studio is open and span intimate 10-person wellness circles to 200-person ticketed concerts.

Events divide into three ownership categories:

• TRC-produced (internal): Shabbat Dinner, Members Night, Pizza Jam, Perception Box, Halloween, Open House, Greg Solo Piano & Wine, Sunday Brunch
• Partnership events: JammJam (Elmo Lovano / JammCard), Abundance Institute, MAF Monthly, Writers Forum (Evan Brau), Women in Music Connect, Musiversal, LabX, Cloudgazers
• Member/client rentals: member-hosted events (billed to member credits + a la carte fees), external non-member rentals (flat buyout fee)

Overarching event philosophy (source: Event Booking Procedure, mtime 2025-05-11):

"Curate 3 or more awesome events each week for members and their guests. Recruit new members by having current members bring guests. Generate amazing content for our social media and YouTube channels."

2. Event Process & Lifecycle

2.1 Intake and Scheduling

Do not confirm availability or pricing on the call. Gather the full request on the initial inquiry call, bring it to the team, then follow up with written confirmation and deposit request. (Source: Event Intake Form, mtime 2026-04-18)

Step-by-step lifecycle checklist:

1. Event document created (with hour-by-hour ROS) and stored in the TRC Events Documents folder in Drive
2. Added to TRC Internal Calendar with blocked studio time; doc hyperlinked in calendar event name ("Event Document")
3. Added to TRC Members Calendar with description and RSVP link
4. RSVP created in TRC app (Marketing → Events Inventory)
5. Members Calendar event updated with RSVP link
6. Rooms blocked; personnel hired; client receives written confirmation; deposit collected
7. Team-wide notification email sent with required staff list
8. Event details finalized ≥ 48 hours before event (when possible)
9. Day-of staff checklist reviewed; walkie-talkies / group chat activated

Pre-event checkpoints: 1 week, 48 hours, and 24 hours out — review calendar and event docs. Contact Jacob or Ava for any gaps. (Source: TRC Team Event Guidelines, mtime 2025-06-04)

Event document fields (standard template):

• Event name, date, location, type
• Block times (load-in to load-out), start/end times
• Invoice amount
• Host info and contact
• Guest count (estimated and actual)
• Food & beverage details
• Setup/tech requirements; engineer and A/V staff needed
• Budget summary
• Marketing: Partiful link, Members Calendar status, promotion timeline
• Talent: band members, stage plot, input list
• High-level run of show (ROS) with hour-by-hour breakdown
• Content capture plan
• Goals

2.2 Promotion Policy

TRC does not publicly promote events in advance. Allowed channels:

• Members Calendar (pre-event listing)
• WhatsApp broadcast (day before + 1 week out)
• Instagram/TikTok (1 week before, 1 day before, day-of/post-event — with host approval)
• Email blast to members

Promotion approval checklist (required before any post):

• Confirm host's comfort level with posting
• Get approval on all flyer and promo assets
• Confirm platforms (Instagram, TikTok, email, WhatsApp)
• Clarify co-post vs. TRC-post
• Note sensitive details not for public promo

2.3 Check-In Procedure (Events with Guests)

1. Scan QR code → press "Check In"
2. Read the name that appears on screen (do NOT let guest self-announce)
3. Verify against list; let in
4. If guest refuses sign-in: do not admit; escalate to Jacob/Elmo/Greg
5. Hand pamphlet (JammJam events): "Special offer — Save $4,500 on initiation fee tonight only" (Source: JammJam event docs, multiple instances)

2.4 Post-Event Email Pipeline (JammJam model, applicable generally)

(Source: JammJam Email to Jamm Card + TRC Team, mtime 2025-10-17)

2.5 Content Delivery Standard

• Raw audio/video files to Drive within 48 hours
• First social cut (15–30 sec) within 3 days
• Content lead: Ari (social media, walkthrough coverage during events)

3. Event Tier & Package Pricing

3.1 Canonical Event Fee (most recent: Event Intake Form, mtime 2026-04-18)

Member event flat fee of $2,000 includes (per Ginny Luke and Ashleigh Coffelt contracts, confirmed):

• Full-day block (12 PM–12 AM)
• 1 audio engineer, 1 video engineer, 1 lighting engineer (8 hrs each)
• 2 hospitality staff, 2–3 studio assistants (8 hrs each)
• Setup/breakdown
• Cleaning

Cancellation policy: Client/member cancels >2 weeks before → 50% refund; <2 weeks → non-refundable. Member cancels within 3 days → partial refund per Exhibit A terms. (Source: booking agreement templates)

Late payment: Invoices due upon receipt. >7 days overdue → bookings may be suspended. 10% + $25/month late fee. (Source: booking agreement templates)

Overtime extension: Up to 150% of contracted hourly rate, at Studio's sole discretion. (Source: Recording Studio Booking Agreement)

3.2 Old Rental Price List (Santa Monica, pre-2025 — superseded by current rates above)

These are historical reference only. The 2026-04-18 Intake Form rates apply.

External (non-member) — mtime 2024-07-27:

• Venue (full): 3 hrs = $2,100 + $350/additional 30 min; $600 cleaning; $500 deposit
• Mainstage only: 3 hrs = $540 + $90/add'l 30 min; $150 cleaning; $250 deposit
• Mezzanine: 2 hrs = $300 + $60/add'l 30 min; $25/person

Member — mtime 2024-10-14:

• Venue: 3 hrs = $1,800 + $300/add'l 30 min; $600 cleaning
• Mainstage: membership hours or 3 hrs = $225 + $50/add'l 30 min; $150 cleaning
• Mezzanine: 2 hrs = $100 + $25/add'l 30 min

3.3 Party Package Tiers (Food)

(Source: Tiers for Party Packages.docx, mtime 2025-11-29 — most recent)

Party Platter prep notes (mtime 2025-02-08):

• Drink Dispenser 1: sliced cucumber + ice + gallon water ("Cucumber Water")
• Drink Dispenser 2: lemonade + lavender syrup + blackberry syrup + ice ("The Pink")
• Platters labeled A/B/C with specific shopping items per tier
• White table runner; cheeses/crackers on cutting boards; dips in small white bowls

3.4 Merch Pricing (Stripe / Tap to Pay)

(Source: consistent across multiple event docs)

3.5 Vinyl / CD (Greg Spero)

(Source: Demand.io/Tess event doc, mtime 2025-11-12)

4. Event Procedural Guides

4.1 JammJam Standard Procedure

(Sources: Multiple JammJam event docs, Sept–Nov 2025; JammJam SOP, mtime 2025-12-10)

Concept: Monthly (or more frequent) full-facility concert event co-produced with JammCard (Elmo Lovano, Christian Paul Meadows). TRC manages day-to-day operations, logistics, and technical production; JammCard manages overall vision, artist booking, and FOH engineer (Midair).

Stage layout: Circular formation ("in the round") under the overhead sky camera. Up to 7-piece band. Stage box dead center. Piano stored in Mixing Room booth; B3/Leslie removed to hallway.

Camera configuration:

• Sky camera (wide-angle lens) → stream to lobby TVs only
• 3 Sony handheld cameras on gimbals (JammCard crew, Paisley + 2)
• 1 camera at FOH on tall tripod or mounted to bar
• Camera settings: 6K BRAW 422, 180° shutter at 30FPS (or 23.98fps for more light)
• Focus: shoot at minimum f/4.6–f/5.6 (no autofocus — pre-check before record starts)
• DO NOT adjust exposure, ISO, or camera settings after recording has started

Audio setup:

• TRC Head Engineer: Mixing Room (multitrack recording on Trident console)
• JammCard FOH: Midair (front of house mix)
• TRC Floater Engineer: Devin (support)

Day-before prep:

• Room cleared; piano moved to booth; B3/Leslie out; risers delivered and set up; all hard drives cleared; stage boxes and cables laid; comms tested

Event day timeline:

• 10–11 AM: Mid-Air, TRC head engineers arrive; Live Room prep sheet reviewed
• 3 PM: Soundcheck officially begins; internal stream tested; haze tested
• 5 PM: Lighting designer arrives for calibration
• 6 PM: Camera operators arrive; trained on cameras/angles; walkie systems prepped; internal stream activated
• 7 PM: Final soundcheck ends; engineer and musician break
• 7:30 PM: Camera ops meet with Elmo; studio assistants in position; full team meeting
• 8 PM: Doors open; Elmo and Greg talk
• 9 PM: Music starts; recording starts; social media coverage (Ari)
• 11 PM: Jam begins (Greg-led, TBD)
• 1 AM: Event wrap; cleanup begins (target out by 3 AM)

Security: 3–4 security guards (front door, back door, Mixing Room/VIP)

Studio assistants: 6–7; sweep restrooms, trash, and drinks every 30 minutes — NO standing around

Social media coverage during event (Ari):

• Full single-shot walkthrough of entire facility
• Individual celebrities in conversation
• Massage and hang areas outside
• Every room in action

Membership acquisition: QR codes throughout studio linking to app.therecording.club membership sign-up; pamphlets at door with $4,500 initiation fee discount offer (tonight only); TRG table ready

Featured acts (documented): Sept 17 — MonoNeon; Oct 23 — 4 Korners + Mohini Dey; Nov 19 — Lettuce (Blu DeTiger 9:45, Cimafunk 10:30)

4.2 Abundance Institute Standard Procedure

(Source: Abundance Institute Procedures General, mtime 2025-11-19)

Concept: Panel discussion + AI demonstration + optional jam. Hosted by John Hardin (Abundance Institute). Quarterly-to-monthly, ~30–50 guests.

AV specs:

• Video: 4K ProRes 422, 180° shutter at 30 FPS; cameras angled so speakers face each other; panelists A-cam / B-cam / locked-off wide / crowd cam (not visible on camera)
• Audio: wireless mics tested before doors; 2 backup wireless for Q&A; levels monitored throughout
• LED Wall: Abundance Institute logo prominently displayed
• Livestream: Restream.io ("Abundance Institute Live" + date)

Invoice: $5,000 (documented for 10/21/25 and 11/18/25 instances)

4.3 Pizza Jam Standard Procedure

(Source: Pizza Jam SOP in both Event Procedural Guides and 2025 Events/Pizza Jam, mtime 2025-12-10)

Concept: Monthly event hosted by Jeff Miller. DIY pizza-making at 6 PM; jam session ~7–11 PM. 30–40 guests. Amateur/member-focused.

Run of show:

• 4 PM: Staff setup; dough and pizza ingredients laid out
• 6 PM: Guests arrive; pizza making begins in kitchen/dining area
• 7 PM: Jam session begins in Live Room (standard band setup)
• 11 PM: Event concludes; cleanup

Technical notes: Light jam setup (no full production); members welcome to play

4.4 Shabbat Dinner Standard Procedure

(Source: Shabbat Dinner Prep.docx mtime 2025-06-04; multiple instance docs)

Concept: Friday evening Jewish-TRC community dinner combining Shabbat tradition, music, and donor/member engagement. Recurring monthly (when approved by Greg). 35 guests, 21+ event. Hosted via Eventbrite (tinyroomgives@gmail.com / Thenewtiny2024!) with 100% discount code "TRCMEMBER" for members (one ticket per member).

Setup (4 PM):

• Retrieve Shabbat bin from Storage B
• Arrange tables/chairs per guest count; piano placement for performer and guests
• White tablecloths on all main room tables; black tablecloth on dining table
• Tall stick candles on all tables
• 4–6 wine bottles per table (Trader Joe's — half red, half white)
• Name cards printed; QR codes for next Shabbat placed around studio
• Water carafes filled (6 carafes + 1 large glass jug with ice)
• Temp: lower AC to 64° at 4 PM, raise back to 69° at 5 PM

Staff: 5–6 studio assistants; Jon Q (security); 2 audio engineers

Run of show:

• 6 PM (or 5 PM per some instances): Guest arrival; studio fully set
• 6:15–7:15 PM: Prayer before dinner
• 6:30–7:30 PM: Dinner service
• 8–9 PM: Social/music/optional jam
• 10 PM: Event conclusion; cleanup; Shabbat bin returned to Storage B

Content capture: 1–2 studio assistants with phone or camera; dinner/food/people photos; testimonials from notable guests; podcast room open for additional content; edited highlight reel for donors

Goals: Jewish/TRC community bridging; donor engagement; member acquisition; TRC showcase

Documented instances (2025): 6/27, 8/8 (noted as #6 in 9/12 doc), 9/12, 10/10, 11/21, 12/19

4.5 Greg Solo Piano & Wine Night Standard Procedure

(Source: Greg Solo Piano Procedure.docx, mtime 2025-11-05)

Schedule:

• 6:00 PM: Lower AC to 68°F
• 6:30 PM: Begin setup
• 7:30 PM: Finish setup; brief soundcheck with Greg; review lighting/camera framing
• 8:00 PM: Doors open
• 8:30 PM: Stream starts; concert begins

Lighting:

• Load show file: "Piano Wine 1.0"; activate scene 4 pages up
• Active fixtures: MAVs and Washes ONLY
• House lights: OFF during performance
• Overhead lights: AVOID (unflattering)
• Light from behind and slightly in front of Greg — soft halo effect
• Focus: Greg's face/upper body (primary), piano keys (soft), inside of piano (subtle visual texture)
• LED Wall: Synesthesia mode (audio-reactive visuals)

Video:

• Close-up of Greg's face; close-up of piano keys; wide shot of piano interior; medium-wide of Greg + full piano frame; something creative
• Frame rate: 30fps; shutter: 1/60
• Piano interior: wide lens as close as possible; maintain clean framing (no cables, clutter, or light spill)

Audio:

• Open Ableton template "Greg Solo Piano 2"; verify all inputs/routing
• Light reverb within template; warm, full piano tone; minimal processing (Greg adds reverb in post)
• Confirm phase alignment; monitor for HVAC/audience ambient noise; clean gain staging
• Backup all audio files immediately after performance

Environment:

• Close live room doors (both sides of tool hallway and live room entry)
• Turn off tool hallway light
• Quiet, minimal, intimate atmosphere

4.6 Perception Box + Healing Harmonies Standard Procedure

(Source: Session docs 1–8, mtime 2025-06-04 through 2025-11-14; Perception Box 2025 SOP mtime 2025-05-27)

Concept: Bi-weekly/monthly wellness event combining Jon Q workout, Dr. Kischa sound bath, Tara guided meditation (early sessions), and "Perception Box" group discussion (Unlikely Collaborators format). Free for members, 15–40 guests.

Standard run of show:

• 4:30 PM: Studio assistants arrive for full setup
• 5:30 PM: Doors open; guests mingle/tour
• 6:30–7:15 PM: Jon Q workout
• 7:15–8:00 PM: Dinner served in lounge (catered by Korrah, or Mel's)
• 7:15 PM: Dr. Kischa arrives, sets up sound bowls/singing bowls in Live Room
• 8:00–8:45 PM: Perception Box discussion (mics, slideshow, questions projected)
• 8:45–9:15 PM: Sound bath with Dr. Kischa
• 9:15–9:30 PM: Closing words + cleanup

Recurring fees per session:

• Dr. Kischa: $120
• Jon Q: $250
• Korrah (catering): $300
• Audio engineer (Alex): $100
• Total approximate budget: 800–1,035

Perception Box questions format: 3 levels — "Shallow End," "Deep End," "Pain Hole." Questions change each session.

Content directive: Video for Unlikely Collaborators sponsorship — capture guests in emotional/vulnerable states; Perception Box dialogue in action; workouts, meditation, sound bath, food.

Documented sessions (2025): Session 1 (6/4/25), Session 5 (8/27/25), Session 6 (9/24/25), Session 7 (10/8/25), Session 8 (11/14/25); additional undocumented sessions implied.

4.7 TRC Floater Task Checklist (All Events)

(Source: TRC Floater Task Checklist.docx, mtime 2025-12-10)

Every 20–30 minutes, floater sweeps:

• Restrooms (restock, clean, light candle if applicable)
• Kitchen (wipe surfaces, empty sink, check dishwasher)
• Bar (restock drinks, clean counter)
• Live Room (clear bottles, cups, wrappers)
• Mezzanine/upstairs (trash, surface wipe)
• Patio/outdoor (trash, ashtrays)
• Check all TVs on correct content
• Collect any unused equipment or gear left out

4.8 Sunday Brunch & Masterclasses (Recurring)

(Source: Main Sunday Brunch Event Doc, mtime 2025-06-04)

Concept: Recurring Sunday event hosted by Greg Spero. Brunch from Mel's, followed by musician-led masterclass. 5–15 guests, intimate.

Run of show:

• 11 AM: Studio assistants arrive; full setup
• 12 PM: Food pickup from Mel's
• 1 PM: Doors open; event begins
• 4 PM: Event ends; cleaning begins

Staff: 3–4 studio assistants; 1 core staff (Jacob/Ari/Ava)

4.9 General Event Flow (All Events)

(Source: 4. General Event Flow.docx, mtime 2025-02-05)

Pre-event setup roles:

• Concierge: facility, food, bar, front desk setup
• Event Assistant: supports Concierge
• Event Engineer/AV: studio setup
• Event Manager: oversees all, interfaces with talent/host

During event front desk protocols:

• Staff stationed at all times; door locked, guests ring bell
• All members and guests must check in
• Wristbands for larger events
• Members receive glassware; non-members get plastic cups

Floater sweep: every 30 minutes — trash, dishes, spills, crumbs, bathroom

Post-event breakdown:

• Drink dispensers emptied, washed
• All food properly stored or discarded
• All dishes in dishwasher; surface cleaned
• Trash out; Closing Checklist completed

5. Event Communications

5.1 WhatsApp Message Templates

(Source: 5. Event Messaging Process & Templates.docx, mtime 2025-01-17; WHATSAPP WEEKLY MESSAGES.docx)

Opening line (standard):

"Here's what's happening soon at the club. We'd love for you to join us and connect with the community!"

Weekly WhatsApp blast: sent once per week with all upcoming events

Event types with templates:

• Open Jam (member exclusive) — $25/guest, space limited
• Open Jam (wider audience) — guests welcome, RSVP required
• Curated Jam (member exclusive) — $25/guest, space limited
• Curated Jam (wider audience)
• Singer-Songwriter (member exclusive) — $25/guest
• Singer-Songwriter (members only) — no guests
• Masterclass (members only) — no guests

Closing line rotation:

"Can't wait to share this experience with you!" / "It's going to be a fantastic time!" / "We can't wait to connect and create together!"

5.2 Email Process

(Source: 5. Event Messaging Process & Templates.docx)

• Weekly Saturday email to members (upcoming week's happenings + studio updates)
• All emails from info@therecording.club
• Include event links, photos, RSVP links
• Mentions holiday closures, workout schedules, member highlights as relevant

5.3 Post-Inquiry Email Template (for new event inquiries)

Format (from Demand.io/Tess email, mtime 2025-09-23):

• Acknowledge the vision they described
• State available dates
• Itemize what's included (full venue access, engineer, hospitality, AV files, wellness amenities)
• Attach party platter PDF and reference jazz performance video
• Offer in-person or FaceTime tour
• "UPDATE PRICE ONCE CONFIRMED" note for staff

5.4 Contractor Guidelines

(Source: Recording Club Contractor Guidelines.docx, mtime 2025-02-07)

Standard rates referenced: audio engineer 20–30/hr; video engineer $35/hr; lighting $50/event; management $30/hr; security $25/hr

6. Specific Events by Year

6.1 Events — 2026

Members Night (recurring)

• 3/24/26: Members Night documented
• 4/24/26: Members Night documented (Source: Members Night event docs, mtime 2026-04)

Women in Music Connect (new series, 2026)

• Launch: 4/15/26
• New recurring series (Source: event docs, mtime 2026-04)

Julianna Pirillo Vocal Workshops (new series, 2026)

• 6-session series beginning 4/16/26 (Source: event docs, mtime 2026-04)

Musiversal Events (2026)

• Musiversal MeetUp: 4/8/26
• DB Jam: planned (Source: event docs, mtime 2026-04)

Prime Movers Lab (Palo Alto / TRC, 2026)

• Multi-session conference events documented in Q1 2026 (Source: pml- event files, mtime 2026)*

Sputacular LIVE! (1/10/26)

• Date: January 10, 2026
• Invoice: $2,000 (paid)
• Live concert event (Source: event invoice, mtime 2026-01)

TRC Writers Forum — Cohort 2 (starting Jan 2026)

• Host: Evan Brau
• 6-session series (second cohort)
• Lyrics/songwriting workshop format (Source: Evan Brau Writers Forum docs)

6.2 Events — 2025

TRG Gala (December 6, 2025)

Major annual nonprofit fundraiser for Tiny Room Gives.

Casino: Ace High Casino Rentals, (714) 282-4188

• 3 blackjack tables, 1 roulette, 1 craps

Valet: $875 for 5 attendants, 7 PM–12 AM

Bartenders:

• John R.: $20/hr, upstairs bar, Lalo tequila
• Myles: $75/hr, 2 bartenders, Glenfiddich

Silent auction items:

• Opus 1 Wine + Quintessa Wine
• Made on Earth amethyst necklace
• 6 Jon Q coaching sessions
• Content creation session
• 3-hour podcast session
• Orla dinner ($200 Zocha Group gift card)
• 3 Alan D'Auria drum lessons
• Rick Midler vinyl art pieces
• Kimberly Adamis Fongheiser original art
• Jeff Miller — Kauai condo (4 nights, $340 cleaning fee)

Live auction tier 1:

• Dennis Tahoe house stay
• 1-year TRC membership
• 1 evening full facility lockout
• 4 Chargers tickets

Performances:

• Miguel Atwood-Ferguson (solo viola)
• Aloe Blacc: "Wake Me Up" + "Love Is the Answer" (taped for CNN)
• House Band: Tia P (vocals), Brandon Brown, Spencer Geer, Liston Gregory III
• Jimetta Rose
• Larry Midler's band

Decor/expenses:

• Amazon decor orders: ~$1,144
• Step and repeat banner: $532
• Cocktail tables: $96

TRG Scholarship contacts: | Name | Email | Phone | |---|---|---| | Tia Parchman | tia@tiaparchman.com | (323) 270-0530 | | Dalton Mumphrey | daltonmumph@gmail.com | (951) 347-2276 | | Jimetta Smith | jimettarose@gmail.com | (323) 244-5512 | | Jahari Stampley | muttytones@gmail.com | (312) 480-5385 | | Budda Foster | budda@bfmusicgroup.com | (424) 207-9920 | | Miguel Atwood-Ferguson | sokaviola@yahoo.com | (310) 387-2903 | | Solomon Dorsey | solomondorsey@gmail.com | (917) 673-2359 |

Hannah Muse — Moulin Rouge (December 12, 2025)

• Invoice: $2,000 (PAID)
• Type: Live performance/burlesque showcase
• Performers: Hannah Marie Muse, Farah, Adelyde, Constanza, Melissa LadyBug, Sam Sharman, Hope/Zag, Sumi, Lauren Oxman
• DJ set after performance
• Streaming to Hannah's YouTube
• 21+ event (alcohol served)

Kenyon Dixon Grammy Party (Early 2025)

• Documented as artist showcase/buyout

Marc Gasway Service Contract (January 7, 2026 / late 2025)

• $1,370 service contract (Source: Marc Gasway invoice, mtime 2026-01)

Camila Premier Birthday Event

• Invoice: $120 (audio engineer, 4 hrs at $30/hr)

JammJam (monthly, 2025)

Documented instances:

• 9/17/25 — MonoNeon headlining; Alex Rosson (video director); Taylor, Jake, Arthur (camera ops); 9 studio assistants
• 10/23/25 — 4 Korners + Mohini Dey; Josh Bockholt (video director); Yassine (lighting); Paisley + 2 (camera ops)
• 11/19/25 — Lettuce (Blu DeTiger 9:45, Cimafunk 10:30); Josh Bockholt (video); Jesse (lighting)
• 12/10/25 — documented

JammJam internal expenses (per 11/8/25 spreadsheet): | Item | Rate | Hours | Total | |---|---|---|---| | Alex (TRC FOH/floater) | $20/hr | 28 hrs | $560 | | Jolby (Trident console) | $30/hr | 22 hrs | $660 | | Sound assistant | $20/hr | 10 hrs | $200 | | Stage tech | $20/hr | 10 hrs | $200 | | Lighting designer | $50/hr | 5 hrs | $250 | | Backline/gear use | — | — | $3,500 | | Facility block | — | — | $10,000 | | A/B/C cam (each) | $35/hr | 6 hrs | $210 | | Management (3 staff) | $30/hr | ~40 hrs | $1,250 | | Security (4 × 6 hrs) | $25/hr | 24 hrs | $600 |

Grand total internal cost (no video/audio mixing): ~3, 520; withallA/V: 4,000+

Abundance Institute (quarterly, 2025)

Documented instances:

• 7/29/25 — AI meeting/planning
• 9/23/25 — Panel + AI demo (John Hardin, O'Mas Keith + 1 guest); Invoice documented
• 10/21/25 — Panel (Jimmy Jam, Elmo Lovano, John Hardin); Invoice: $5,000
• 11/18/25 — "Creative Frontiers"; Invoice: $5,000

Ashleigh Coffelt / BlackMagic — Hindsight Album Release (11/8/25)

• Invoice: $2,000 (paid)
• Full-day block 12 PM–12 AM
• Performers: Aubryn, Missy Alcazar, Broadway B, Helpdesk, CA in LA
• Karaoke + family dinner + birthday cake after show
• Livestream (client providing key)
• Video (Josh Bockholt $25/hr): $187.50 additional cost

Britt Print x JPPR Launch Party (11/22/25)

• Invoice: FREE (promotional)
• 3 DJs; livestreaming to lobby; 50–60 guests

LabX — Destroy Boys (11/10/25)

• Invoice: $2,000 (paid)
• Content creation; 30 guests; open bar

Monet Event (Nov 2025)

• Speed-dating-style music listening event; headphones required; DJ in lobby; 100 guests in groups of 10

Demand.io Team Building (11/12/25)

• Greg + band (Solomon, Aaron) performing jazz + AI visualizer
• Greg vinyl/CD merch for sale
• 20 guests
• Jazz improv → team discussion → upstairs social
• Invoice not set (sent initial quote of 2, 000memberrate, alsoshoweditemized 1,575)

Halloween Party (10/29/25)

• Karaoke + movie screening + jam session; 7–11 PM
• Decorations: $150; food: $100; theming throughout all rooms
• Karaoke: https://www.mykaraoke.party/player/U7yRmQ2N

Ginny Luke Birthday Event (10/1/25)

• Invoice: $2,000 (via signed Member Event Booking Agreement)
• 100–150 guests
• 2 bands: Ginny Luke band + Alxandr band; panel segment
• 48-hr membership initiation fee discount code: HBDGINNY
• Member-referral credit: $1 off balance per new sign-up from event

Sista Brunch (10/5/25)

• Host: Olivia Joseph + Buddah Foster
• 80–100 guests; 1 PM–4 PM
• Networking brunch with DJ; 2 set times; TRC all rooms on

Cloudgazers Community Circle (11/7/25)

• Fashion/art/music; 5–9 PM; 10–15 guests; potluck + BYOB
• Dr. Kischa (opening circle); jam in Live Room; workshop in lounge

The Experience Firm Fundraiser (10/17/25)

• Invoice: $5,000 (paid)
• 22 guests exactly; full-day block; Chef Dee catering
• Pat Vadal on piano (light jazz background)

Peter Boose Networking Dinner (11/5/25)

• Invoice: $2,450 (per signed contract)
• 20 guests; Live Room dinner setup; Greg on piano; Podcast Room for interviews
• 2 hospitality leads guaranteed; 1 audio + 1 video engineer optional

Sync Summit (2 days, ~2025)

• 100 guests/day (50 in Live Room, 30 lobby, remainder upstairs)
• Invoice: $10,000 (2-day, $5,000/day)
• 9 AM doors, 10 AM event start
• 1 audio, 1 video, 1 lighting; HDMI for LED Wall

Jeff Miller City Stock BBQ (off-site, 9/20/25)

• Location: 5129 Amestoy Ave, Encino, CA 91316
• Invoice: $3,500
• Lead Engineer: Skyler (424) 463-0041; Assistant: John (650) 554-1557
• Full PA, drums, keys, guitar amps, mics carried from TRC

Jonathan Maimon Movie Fundraiser (9/16/25)

• Invoice: $120 (audio engineer $30/hr × 4 hrs)
• Live Room + Podcast Room
• 50–150 guests (2 showings, 7:45 PM and 8:15 PM)
• Credits for room use; 2 wireless mics, piano on stage

Cory Henry Live Stream (4/19/25)

• Live Room; 10–15 in person; paywall live stream
• Credits used for block; Party Platter B; $30/hr audio engineer
• Band: Stanley Randolph (drums), Aaron Draper (percussion), Pete Ortega + horns, Jimmy Neuble (bass), Chris Payton (guitar), Mike BeReal (keys), vocal trio

Jae Deal x Ginny Luke Women's History Month (3/25/25)

• Member Event Booking Agreement signed
• Live Room + Recording Room + Lounge + Kitchen + Mezzanine + Podcast Room
• 4 PM–12 AM block

Kosine Sessions (5/10/25)

• Invoice: $1,000 flat (Keith Yokomoto + Kosine)
• Up to 100 attendees; no guest fees
• VIP meet & greet, masterclass, Q&A, live taping segment, DJ hangout

Judah Bell Event (2025)

• Signed booking agreement documented; member event

Steven Olikara Rock Band Event (2025)

• Signed booking agreement documented; member event

Alan D'Auria Thursday Jam (recurring, 2025)

• Weekly Thursday jam; 8–10 PM; capped at 10–25 guests (21+); BYOB
• Invoice: LuteFish pays $350/week; Alan D'Auria pays $250/week; due 24 hrs prior to event
• Budget per session: Audio engineer $120; food $100; Live Room customization $100

MAF Monthly (Miguel Atwood-Ferguson, recurring)

• Partnership event: Miguel N/A; TRC internal cost ~$310/session
• 50–65 guests; 8–11 PM; full AV team; food provided by TRC
• Contact: sokaviola@yahoo.com, (310) 387-2903

Singer-Songwriter Night (1/23/25)

• Hosted by Jovon Times

Sput Jam (1/22/25 and recurring)

• Robert "Sput" Searight events; contracts signed

Grammy Party (2/4/25)

• Greg hosted; 50–75 prep, up to 125 at door; Party Package B; Kaury + Alex (live room)

Jeff Miller Fire Fundraiser (1/26/25)

• Member event; booking agreement signed

7. Rentals

7.1 Non-Member Event Rental (Buyout)

Current rate (mtime 2026-02-21): $5,000 — full facility, full day

Documented non-member invoices:

• Milken Institute: $8,375 (Studio lockout $5,000 + sushi $2,000 + background music $1,000 + bartender 375@75/hr × 5 hrs)
• Sync Summit: $10,000 (2 days)
• Abundance Institute: $5,000/day (each of 2 documented instances)
• The Experience Firm: $5,000
• LabX: $2,000

7.2 Member Event (Flat Fee)

Current rate: $2,000 full-day flat (includes full AV team, hospitality, setup/breakdown, cleaning)

Documented member event invoices:

• Sputacular LIVE! (1/10/26): $2,000
• Hannah Muse Moulin Rouge (12/12/25): $2,000 (PAID)
• Ashleigh Coffelt BlackMagic (11/8/25): $2,000 (PAID)
• Ginny Luke Birthday (10/1/25): $2,000
• Hindsight: $2,000
• Peter Boose Networking Dinner: $2,450

7.3 Off-Site Rental

TRC can take full PA/backline to client's location:

• Jeff Miller City Stock: $3,500
• Pennor Family Catalina Island (planned): band assembly + PA/sound consulting

7.4 Member Event Booking Agreement (Standard Terms)

(Source: Ginny Luke Agreement SIGNED and Jeff Miller Agreement, mtime Sept 2025)

Key terms:

1. Members fully responsible for event planning (setup/cleanup) unless Exhibit A specifies otherwise
2. Third-party vendors require prior TRC management approval
3. Full fee charged at time of booking to secure; plus security/damage deposit per Exhibit A
4. Cancellation within 3 days → partial refund withheld (terms per Exhibit A)
5. Late payment: suspended bookings/membership after 7 days; 10% + $25/month late fee
6. Guest access limited to booked areas and booking times
7. Studio retains 180-day file retention; may delete after
8. Member grants TRC limited license for promotional use of recordings/photos (opt-out available in writing before session)
9. Code of Conduct: violations may terminate event immediately with forfeiture of fees

7.5 St. Patrick's Day Off-Site (California Club)

• Invoice: $1,910 × 50% = $955 (family/friends discount) (Source: California Club invoice)

7.6 BBQ Gear Rental Quote

• Total: $4,520 (Source: Jeff Miller City Stock BBQ gear estimate)

8. Key Staff and Contacts

Core Management

Audio Engineers

Video / Lighting

Event Support

9. Open Questions / Contradictions

1. Event intake form pricing vs. old rental pricing: The 2026-04-18 Event Intake Form supersedes the 2024 Santa Monica rental price list. Use the 2026 rates going forward. The old $540/3-hr mainstage and $2,100/3-hr full venue rates are archived, not current.

2. Alan D'Auria weekly jam status: The recurring weekly Thursday jam was documented at $350/wk (LuteFish) + $250/wk (Alan). Unclear if this continued into 2026 — no post-2025 docs found.

3. Jovon Times Singer-Songwriter series: Referenced in Event Booking Procedure (3/month) but no individual event docs found in this bundle for 2025. Status unknown.

4. Hadrien Feraud and Ruslan Sirota: Listed as regular scheduled artists (2x/month each) in the May 2025 Event Booking Procedure. No individual event docs present in this bundle. Unclear if these are active.

5. Moloney contract / Shabbat chef: Chef Dee appears in 8/8/25 Shabbat; Korrah appears in 10/10/25, 11/21/25. Both are referenced without permanent contract. Which chef is standard?

6. JammJam frequency in 2026: 4 documented 2025 instances (9/17, 10/23, 11/19, 12/10). No 2026 instances found in this bundle. Monthly cadence implied but not confirmed.

7. Membership acquisition discount at events: The Ginny Luke contract specifies "amount from remaining balance deducted per new sign-up" — this per-event deal is not consistent across all events. Need to clarify whether this is standard policy or negotiated individually.

8. Prime Movers Lab events: Multiple PML docs exist in the bundle but appear to be a major conference engagement in early 2026. Not fully documented here — see 04-events bundle lines 17,000+ for PML content.

9. BBQ gear rental ($4,520): It is unclear whether this was an actual purchase or a rental quote that was declined. Source document doesn't confirm final disposition.

10. Event Recording Club contractor guidelines: Video engineer rate listed as $35/hr in some docs and $30/hr in others (Jeff Miller agreement). The Intake Form rate of $35/hr is more recent; use $35/hr as standard.

10. Sources

All sources from ~/trc-drive-exec/ directory. Mtime indicates last modified date.